How to Start Your First Savings Circle: A Step-by-Step Guide

This is the most important step. The right members make circles successful; the wrong ones can ruin them.

Where to Find Members

Family: Siblings, cousins, aunts, uncles, in-laws who share your values

Friends: Close friends you trust with money, friends with similar income levels

Work: Colleagues at similar pay grades, team members you see daily

Community: Church, mosque, or synagogue members, neighborhood groups, parents from your kids' school

Digital: Apps like Susu with member verification, trusted online communities

What to Look For

Must-Haves:

• Trustworthiness (do they keep their word?)
• Financial stability (can they afford the contribution?)
• Reliability (do they follow through on commitments?)
• Communication (will they speak up if there's a problem?)

Red Flags to Avoid

• History of unpaid debts to friends or family
• Frequently borrows money
• Unstable income with no backup plan
• Pressuring for early payout positions

Small Circles (5-8 members)

Pros: Easier to manage, higher trust, shorter cycle, lower total payout

Best for: First-time organizers, smaller goals, very close groups

Medium Circles (9-12 members)

Pros: Balanced management, meaningful payouts, reasonable cycle length

Best for: Most purposes, mixed groups, moderate savings goals

Large Circles (13-20 members)

Pros: Larger payouts, more people to share commitment

Cons: Harder to manage, longer cycles, higher risk

The Math

| Members | Monthly | Payout | Cycle | |---------|---------|--------|-------| | 6 | $200 | $1,200 | 6 mo | | 10 | $300 | $3,000 | 10 mo | | 12 | $500 | $6,000 | 12 mo |

Finding the Right Amount

The contribution should be:

• Affordable: Every member can pay it every month, even in tough months
• Meaningful: Large enough that the payout matters
• Equal: Everyone contributes the same amount

The 5-10% Rule

Contributions typically work best at 5-10% of members' monthly take-home pay.

• $4,000/month income → $200-400 contribution
• $6,000/month income → $300-600 contribution
• $8,000/month income → $400-800 contribution

If members have varying incomes, choose an amount the lowest earner can comfortably afford.

Random Selection (Lottery) — Recommended

How it works: Draw names randomly before the cycle begins.

Pros: Completely fair, no favoritism, simple

Cons: People with urgent needs might wait

Need-Based Selection

How it works: Members with urgent needs receive early payouts.

Pros: Helps those who need it most

Cons: Potential for conflict over "who needs it more"

Bidding/Auction

How it works: Members bid for position (early positions cost more).

Pros: Market-based fairness, rewards patience

Cons: More complex, can create inequality

For most first-time circles, random selection works best.

Write down your circle's rules before starting. This prevents misunderstandings.

Essential Rules to Define

Payment Details:

• Due date each period (e.g., "1st of each month")
• Grace period (e.g., "3-day grace period")
• Payment method (cash, Venmo, Susu app, etc.)

Late Payment Consequences:

• First late: Warning + reminder
• Second late: Define consequence
• Missed entirely: Define consequence

Emergency Provisions:

• Can members swap positions?
• How are emergency requests decided?

Exit Policies:

• Can someone leave mid-cycle?
• How is a replacement found?

Traditional (Pen & Paper)

Track in a notebook, collect cash, meet in person

Pros: Simple, personal, no tech needed | Cons: Error-prone, time-consuming

Spreadsheet (Digital-Basic)

Google Sheets tracking, digital payments (Venmo, Zelle)

Pros: Better tracking | Cons: Manual updates, no automation

App-Based (Digital-Advanced)

Dedicated platforms like Susu with automated payments and reminders

Pros: Automated, secure, verified members | Cons: Platform fees may apply

For first circles, start with what's comfortable.

The Kickoff Meeting

Hold a meeting before your first contributions:

1. Introductions (if members don't all know each other)
2. Review and finalize rules
3. Confirm contribution amount and due dates
4. Determine payout order
5. Answer questions
6. Collect first contributions (or set up auto-pay)
7. Celebrate your new circle!

First Month Tasks

• Collect all first contributions
• Confirm payout recipient has received funds
• Send summary to all members
• Set reminder for next contribution date

Monthly Rhythm

1. 3 days before: Send reminder
2. Due date: Collect contributions
3. Payout day: Transfer to recipient, notify group
4. End of month: Send summary

Handling Problems

Late Payments: Send friendly reminder, offer help, apply consequences consistently

Member Wants to Leave: Understand reason, find replacement, handle obligations fairly

Conflict Between Members: Address privately first, involve group if needed

Celebrate Each Payout

Don't just transfer money silently:

• Group message celebrating the recipient
• In-person toast at meetings
• Ask them to share their plans

End of Cycle

• Celebrate with a gathering
• Reflect on what worked and what didn't
• Discuss starting another cycle

Keep It Going

The most successful circles run continuously. After one cycle ends, start another. Some circles have run for decades!